2024-2025 NAZA Funded Partner Application (Annex 1)

Thank you for your interest in becoming or returning as a NAZA Funded Partner.

NAZA's mission is to increase youths' equitable access to out-of-school time learning experiences that help youth thrive and develop to their full potential. Launched in 2010 by Mayor Karl Dean, the Nashville After Zone Alliance (NAZA) is a partnership between the youth development organizations all working collaboratively to improve the learning experiences of youth.

Through this call, NAZA seeks to contract with current, new or previously partnered youth development organizations in Nashville-Davidson County to provide high-quality afterschool programs to middle school youth. These programs must serve youth attending Metro Nashville Public Schools, including charter schools.

In addition to afterschool programming, NAZA is also offering the funding opportunity for summer programs! The summer funds are only for organizations and locations serving youth living in Nashville-Davidson County.

Please thoroughly review the Call for Proposal (CFP) for more details.

Click here to view document.

In order to be eligible for NAZA funds, applicant organizations must:

1) Be a 501(c)(3) or 501(c)(6) non-profit or public entity.

2) Have a track record of providing high-quality afterschool programming that enhances the academic, social/emotional, and/or physical growth of middle school youth.

3) Please remember you must include the following documents with your application:

Weekly Plan Example (Annex 2)
Preliminary Budget Form (Review Metro Nashville Non-Profit Grants Manual and NAZA Budget Guidance to assist)
School Partnership Letters (Annex 6 Community Based Programs and Annex 7 School Based Programs)
Articles of Incorporation as a nonprofit and the registration identification number
Registration with the Secretary of State Office of Charitable Solicitations
Signed Copies of Certification of Assurance (Annex 9A) and Non-Profit Grants Manual Acknowledgement (Annex 9B).
Complete Metro Nashville Risk Assessment (Annex 10)
Proof of Insurance (commercial general liability, sexual/abuse/sexual harassment, and if applicable, automobile liability)

Please click on hyperlinks to access documents

Applicants may examine NAZA's Annex 11 - Reviewable NAZA Application to review the

application, in its entirety, to get a glimpse of the questions and other requested information.

Application and copies of all required documents must be

submitted to NAZA by April 15th in order to be considered.

NAZA Operations Manager will host two Pre-Submittal Virtual Q&A to walk applicants through the

application process. Those meetings will be held on Tuesday, March 19 at 12:30p - 1:30p and

Friday, March 22 at 10:00am - 11:00am. Click on your chosen date and sign up today!

For questions, please contact NAZA Operations Manager, Joshua Love, joshua.love@nashville.gov

About your Organization

Organization Name

Street Address

City, State, Zip Code

Organization Website

Organization Email

Organization Phone

Authorized Officer Name and Position

Person who signs and oversees the contract

Primary Grant Contact (PGC) Person

PGC Person Position

PGC Person Email

PGC Person Phone Number

Primary NAZA Point of Contact (POC)

NAZA POC Title (Position)

NAZA POC Email

NAZA POC Phone

Please List Board of Directors

Name

Email Address

Phone Number

About Your Organization - 2

Total Organizational Budget

Did your organization receive NAZA funds for the 2023-2024 school year?

YesNo

Total Amount Granted for 2023-2024

Amount should include Afterschool and Summer funds, if applicable

Attach most recent Non-Profit status documentation.

501c3 or 501c6 Documentation

As a new applicant, select the Non-Profit Status of your organization

501c3 or 501c6Public Entity

Total Youth Serving

All 5th - 8th Grade Youth

Total Youth Proposing to Serve with NAZA funding.

Will your organization meet the 1 Staff to 15 Youth Ratio?

YesNo

Current total staff

Are you planning to conduct afterschool and summer programming and apply for NAZA funds to support both?

YesNoSummer only

Proposed Program Site Information

Please complete the Annex 8 - Program Site, to provide details related to:

Afterschool target School(s) and/or Community Site(s)
Target Summer program location(s)
Corresponding target number of youth
Partnership Level (New or Renewing)
Transportation Need

Afterschool Program Information

Mission and Experience

What is the mission of the organization applying for NAZA funds?

Briefly describe the organization’s experience as an out-of-school time (before, afterschool, or summer, target age group, youth served, program focus, etc.) provider.

Detailed Programming Information

Afterschool Program Name

Program Description (this description will be used in all NAZA recruitment materials)

Target Youth Population to be Served

Afterschool Program Weekly Plan/Activities and Curriculum

Please Upload Your Proposed Weekly Programming Plan

Weekly Plan Sample (Annex 2):

Outline an example of your week activities

Does your organization have an established or target curriculum for the 2024-2025 school year?

YesNo

Please provide a sample copy of established or proposed curriculum.

Only provide a weeklong curriculum, at the most

Vision for Holistic Development Program Activities

Review Nashville’s Vision for Holistic Youth Development. Select which growth practices and corresponding principle of youth development, your program will help youth explore through your afterschool and summer program activities.

For each selected growth practice, indicate how program activities will help youth explore that growth practice and what you hope youth will learn as a result. At least two growth practice must be selected. Three or more would be greatly appreciated.

Five Principles of Positive Youth Development and choose at least one principle

Growth Practices

Principles of Youth Development

How will your program's activities help youth explore growth?

If applicable, include how you will integrate quality enrichment opportunities (provided internally or by external partners)

Growth Practices

Principles of Youth Development

How will your program's activities help youth explore growth?

If applicable, include how you will integrate quality enrichment opportunities (provided internally or by external partners)

Summer Program Information

FYI: Summer funding is pending Metro approval, so any proposed and approved activities will be pending Metro Fiscal Year 25 (July 1, 2024 – June 30, 2025) budget approval.

Name of Proposed Summer Program

Summer Program Description

Use "N/A" if description is the same as Afterschool Program

How many years has your organization conducted summer programming?

Target Population to be Served

Ex. All boys or girls program, certain grade or age, etc.

Please Upload the Needed Documents

Summer Weekly Plan Sample (Annex 2)

Proposed Enhancement Activities (field trips, special groups, etc.):

Program Logistics

Student to Staff Ratio

Indicate the average number of youth each program staff will be responsible of supervising. For example, indicate "15 to 1" if there will be 15 youth for every 1 staff member or "10 to 1" if there will be 10 youth for every 1 staff member.”

Briefly describe your organization’s plan to provide a qualified substitute if a primary staff person is absent due to an emergency or other reason.

Transportation

Applicants must provide plans for transportation or express the need for transportation in their application to help NAZA make informed decisions about transportation allocation. Plans/needs description should include both afternoon drop-off and evening buses.

NAZA will continue to work with MNPS transportation services to allocate evening buses for school-based sites within its funding limits and MNPS bus availability. For charter school and community-based programs, we can provide transportation to the best to our ability and help determine alternatives.

Please provide your transportation plan for the 2024-2025 school year

What transportation need fits your program(s) the most?

Evening Bus (Departure from School Base Program)Afternoon Program Site Drop-off (From School to Community Based Program)Evening Bus - Charter School

Please estimate the number of sites needing transportation in 2024-2025.

Program Data

Briefly describe your organization’s youth recruitment strategies for the entire programming year. If your organization is proposing to serve more than one site and recruitment strategies will differ from one site to another, please detail how the strategies will differ by site. If your organization is proposing to increase the number of youth served from last year, how does it plan to recruit more youth?

What is the evidence that your organization’s approach will be effective for attracting and retaining middle school youth?

Complete the following to explain what was learned during the 2023-2024 Academic Year:

What strategies were implemented to improve program quality in the Spring semester (2024)?

What strategies will your organization employ to improve programming in the 2024-2025?

Cite strategies to improve your program based on the 2023-2024 Youth Asset Survey results.

If you have not received, completed, or have results for survey type "N/A"

Have you accessed and used student data from schools in 2023-2024? If so, please briefly describe how you used that data in your programming.

If you No, type "N/A"

In 2024-2025, do you plan to request student data from schools? If so, please describe briefly how that data will inform your programming.

Add Program Budget and upload Partnership Letters and Additional Information

Need Documents and Forms

Preliminary Grant Budget Form

CLICK HERE to complete preliminary Program Budget

Organizational Risk Assessment

CLICK HERE to complete the Metro Nashville Risk Assessment.

Partnership Letters (Annex 6 or 7):

Annex 6 Community or Annex 7 School Based Programs

Proof of Insurance

Copy of the Articles of Incorporation

Registration with the Secretary of State Office of Charitable Solicitations

Certification of Assurance (Annex 9A)

Non-Profit Grants Manual Acknowledgment (Annex 9B)

Performance Measures

If applicable, feel free to add additional program-specific outcomes that your organization expects to achieve in the 2024-2025 program year beyond what is cited in the CFP as NAZA- set performance measures.

Please note that NAZA highly values this information as it attempts to better customize training and coaching supports. If the applicant is approved for funding and does not achieve the additional outcomes, there will be no negative implications.

Final Check and Review

Check all the boxes that apply. Did you complete:

Annex 8 - Program Site

Yes

Preliminary Budget

Yes

Annex 10 - Metro Risk Assessment

Yes

Final Budget Information

Based on your 2024-2025 NAZA Preliminary Budget calculations, your organization's:

Total Amount Requesting for Afterschool Programming

Total Amount Requesting for Summer Programming

Total Amount Requesting for 2024-2025 programming.

By submitting this application, my agency acknowledges that it meets the standards indicated above. Furthermore, in submitting this application we understand that we are agreeing to participate in the NAZA quality improvement process.

Daily program delivery	Enhancement Partner
Partnership with another Organization	Other
Did not conduct programming in any capacity.

Daily program delievery	Enhancement Partner
Partnership with another Organization	Other
Did not conduct programming in any capacity.