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NAZA 2025-2026 YEAR-END PROGRAM REPORT INSTRUCTIONS

INTRODUCTION:

The Year-End report is a program management tool which reviews the implementation of funded program activities, outcomes and results. It provides an opportunity for NAZA funded organizations to summarize, upon closure of the fiscal funding cycle, the program’s accomplishments, outline any obstacles encountered, as well as the best practices and lessons learned. In the report NAZA funded partners are requested to elaborate and provide as much detailed information for each question on the report.

The Year-End report will help NAZA compile lessons learned, promote the sharing of information on best practices and report to the Mayor's office and/or the City Council on results and impacts achieved for the fiscal year.

Contract Info Reminder (Section C3): The third and final invoice of up to 10% of the total awarded amount will be processed upon the receipt of the Year-End narrative and expenditure report due July 10th. Any invoice not received by the deadline date will not be processed and all remaining grant funds will expire. This final payment will equal the total actual spending for the contract year and cannot exceed the approved awarded amount. No invoice for 2025-2026 school year will be processed after July 10, 2026.

INSTRUCTIONS:

v 1. The Year-End Program Report with attachments must be submitted by July 10, 2026, 2:00pm.

v 2. The report covers activities between the funding period of July 1, 2025 - June 30, 2026.

3. Organizations will select which award(s) they received during the funding period to correctly complete the report. Partners will have the choices to select:

Afterschool funding
Summer funding - Award included in NAZA funded partner 2025-2026 contract
Alternative Learning Center (ALC) & JJC Mentorship Program
MDHA Summer Programming
Youth in Action (YIA) Youth Led Project

v 4. Every question with an asterisk requires a response; type "N/A" if appropriate.

v 5. Please remember to include the following documents with your report:

Metro Invoice Form for Payment (Annex 1)
Expenditure Report (Annex 2)
General Ledger
If requested, Additional Documentation

If you have any questions about the report, you may contact

Joshua Love at joshua.love@nashville.gov.

Choose the report you are completing.

Select the funding received during the FY '26 (July 2025 - June 2026). Choose all that apply.

Afterschool FundsSummer Funds (Included in original 2025-2026 Contract)Alternative Learning Center (ALC) & JJC Mentorship ProgramMDHA Summer ProgrammingYIA Youth Led Project

Afterschool Programming Report

Name of Person Submitting Report

Date

Agency Name

Name of Afterschool Program

Afterschool Program Outcomes

1. PROGRAM ACHIEVEMENTS:

Provide a narrative of at least 3 accomplishments of afterschool programming. Highlight results, number of participants, potential impact on program youth, the community, and /or families, and any relevant achievement related to the programs' implementation. If the project is considered a success story it should be clearly stated in this section. The information reported in this section might be used to report to the NAZA Leadership Council Report.

**Please attached pictures in JPG format with a detailed description for each.

Accomplishment 1.1

Accomplishment 1.2

Accomplishment 1.3

Attached Programming Photo Here

Partners can upload 10 afterschool related photos. If you have more photos, email to naza@nashville.gov

2. CHALLENGES/OBSTACLES ENCOUNTERED

State at least 2 of the most difficult challenges/obstacles faced by your organization, both in terms of the program design (e.g. type of activities, expected accomplishments, logistics, etc.) and implementation (e.g. recruitment, technology, collaboration with partners, school relationships, etc.). Also report the actions taken to address those issues.

Challenge/Obstacle 2.1

Challenge/Obstacle 2.2

Challenge/Obstacle 2.3

3. SCOPE OF OFFERINGS:

Provide detailed information regarding any services, activities and/or events your organization offered to program youth, families, and the community that was outside of your organization's normal afterschool programming scope. Please elaborate on best practices with respect to the implementation of the activity/event/project, which could be successfully replicated, as well as any relevant lesson learned for future programming offerings.

**Information provided could be presented to the Mayor's office and/or City Council.

4. PROGRAM STAFFING:

Describe staff changes since the start of the funding year (July 1, 2025). Which position(s) experienced turnover and how did it impact programming?

YIA Youth Led Project

Did your organization conduct a YIA Youth Led Project at multiple locations?

YesNo

How many times did you meet with YIA Coordinator or a NAZA Representative about Project?

Number of Youth Participated in Project

School or Site Location

Purpose of Project

Name of Project

Community Addressed

Examples: Unhoused Teens; Single Moms; Shelter Animals

Please explain project

Provide details addressing Who, what when, when, where, and why

Please select a NAZA Growth Practice or Practices that aligns with your project

Growth Practices

How did the project implement the selected Growth Practice?

Attached Programming Photo Here

Partners can upload 10 afterschool related photos. If you have more photos, email to naza@nashville.gov

Number of Youth Involved in Project

School or Site Location

Purpose of Project

Name of Youth Led Project

Community Addressed

Examples: Unhoused Teens; Single Moms; Shelter Animals

Explain Project

Growth Practices

How did the project implement the selected Growth Practice?

Attached Programming Photo Here

Partners can upload 10 afterschool related photos. If you have more photos, email to naza@nashville.gov

Summer Programming Report

Organization Name

Summer Program Name

Type "N/A" if same as organization name.

Which months did your organization provide NAZA funded summer programming?

Summer Outcomes

1. PROGRAM ACHIEVEMENTS:

Provide a narrative of at least 3 accomplishments of the summer program. Highlight results, number of participants, enhancement/enrichment opportunities, career training offerings, and any relevant achievement related to the programs implementation. If any achievement is considered a success story it should be clearly stated in this section.

Accomplishment 1.1

Accomplishment 1.2

Accomplishment 1.3

Attached Summer Programming Photos

Partners can upload 10 summer related photos. If you have more photos, email to naza@nashville.gov

2. CHALLENGES/ OBSTACLES ENCOUNTERED:

State at least 2 of the most difficult challenges/obstacles faced by the summer program, both in terms of the program design (e.g. type of activities, expected accomplishments, logistics, etc.) and implementation (e.g. recruitment, technology, collaboration with partners, etc.). Also report the actions taken to address those issues.

Challenge/Obstacle 2.1

Challenge/Obstacle 2.2

Challenge/Obstacle 2.3

3. SCOPE OF SUMMER OFFERINGS:

Provide detailed information regarding any services, activities and/or events your organization offered to summer program youth, families, and the community that was outside of your organization's normal summer programming scope. Please elaborate on best practices with respect to the implementation of the activity/event/project, which could be successfully replicated, as well as any relevant lesson learned for future programming offerings.

**Information provided could be presented to the Mayor's office and/or City Council.

MDHA Summer Programming Report

Summer Outcomes

1. PROGRAM ACHIEVEMENTS:

Provide a narrative of at least 2 accomplishments of the MDHA summer program. Highlight results, number of participants, enhancement/enrichment opportunities, career training offerings, and any relevant achievement related to the programs implementation. If any achievement is considered a success story it should be clearly stated in this section.

Accomplishment 1.1

Accomplishment 1.2

Attached Summer Programming Photos

Partners can upload 10 summer related photos. If you have more photos, email to naza@nashville.gov

2. CHALLENGES/ OBSTACLES ENCOUNTERED:

State at least 2 of the most difficult challenges/obstacles faced by the MDHA summer program, both in terms of the program design (e.g. type of activities, expected accomplishments, logistics, etc.) and implementation (e.g. recruitment, technology, collaboration with partners, etc.). Also report the actions taken to address those issues.

Challenge/Obstacle 2.1

Challenge/Obstacle 2.2

3. SCOPE OF SUMMER OFFERINGS:

Provide detailed information regarding any services, activities and/or events your organization offered to summer program youth, families, and the community that was outside of your organization's normal summer programming scope. Please elaborate on best practices with respect to the implementation of the activity/event/project, which could be successfully replicated, as well as any relevant lesson learned for future programming offerings.

**Information provided could be presented to the Mayor's office and/or City Council.

ALC Mentorship & JJC Mentorship Program Programming Report

Program Outcomes

Did your agency conducted a youth satisfaction survey?

YesNo

1. Briefly describe your mentorship program activities and/or program content conducted during 2025-2026 school year (Enhancement partners, curriculum topics, etc.).

2. If any, what challenges prevented your agency from reaching the goals and outcomes established in your mentorship programming plan? (e.g. recruitment, attendance, language barriers, transportation, etc.)?

3. Did your agency face logistical hurdles that affected programming? If so, what were the hurdles? (e.g. communication with school admin, enrollment procedures, recruiting etc.)?

4. If applicable, describe staff changes/turnover affecting programming plans and goals. Which position(s) experienced turnover and what impact did it have on the program?

5. What were your organization's major successes and wins?

6. Were there any lessons learned from your programming experience?

7. If there was an opportunity to expand or modify your program, what would you like to change in your programming/operations (ex. format, number of meetings, length, hours, beneficiaries, etc.). Pease include descriptions.

If additional space is needed for Outcome responses, please upload here

Uploaded response should be numbered and listed in order of Outcome questions

Cumberland View	JC Napier
Henry Hale	Preston Taylor
Sudekum Apartments

Choose the report you are completing.

Afterschool Programming Report

Afterschool Program Outcomes

YIA Youth Led Project

Summer Programming Report

MDHA Summer Programming Report

ALC Mentorship & JJC Mentorship Program Programming Report

Program Outcomes

Funded-Partner Financial Information- Expenditure Report & Invoice